Requesting Research Library Materials
The Schwarzman Building is upgrading its fire alarm system during 2017 and may be closing specific reading rooms for short periods. The Rose Main Reading Room and Bill Blass Public Catalog Room will remain open throughout this period. Please check the research catalog and contact the reading rooms to verify that the material you need is available.
How to Request General Research Library Materials
Request general research materials in advance to make the most of your time on site.
Please note: As the Library relocates research materials into the newly-completed Milstein Research Stacks under Bryant Park, some items may be temporarily unavailable for use.
- Search for materials in the library classic catalog.
- For items with a “Request From Off-Site Storage” button under “Location” in the catalog, click the button to request the item.
- If the item does not have a Request From Off-Site Storage button in the catalog, use one of the request forms below.
|Stephen A. Schwarzman Building||Request Form|
|Library for the Performing Arts||212-870-1844
|Schomburg Center for Research in Black Culture||212-491-2218
|Science, Industry and Business Library||212-592-7018
Up to 50 pages of select offsite materials can be scanned and delivered to your inbox. Request a table of contents, single article, book chapter, or index. The document will be scanned and either emailed as an attachment or posted online within 48 hours. If the file is posted online, you will receive an email message with the URL and a Personal Identification Number (PIN) to access the file. The file will remain online for two weeks. If your request cannot be filled electronically, you will receive an email notification that the item will be delivered to the Library and held on reserve for 7 days.
The Library’s premium service department offers scanned copies of material held on-site at NYPL research libraries, for those unable to visit our research libraries in person. Please see the fee schedule for the associated costs.
Requesting Multiple Items
To request multiple books from the general collections at one time, including items that have the “Request From Off-site Storage” button in the catalog, list them in the “Material's Author, Title, Call Number and catalog record link” box using the request forms above.
You may request up to 15 items per day. Many items can be delivered to reading rooms at any NYPL research center, though some materials are restricted to specific locations.
Approximately 90% of research requests are delivered on the day they are requested. If you request a book when you are at the library and the catalog record indicates that it is stored on-site, the average delivery time is 45 minutes. For offsite materials, requests made before 2:30 PM will be delivered the following business day. Requests made after 2:30 PM on Fridays or over the weekend will be delivered the following Tuesday. We will hold books for up to seven days, so you can request materials up to a week in advance.
Notification of delivery
If using the button in the catalog, you will receive a notification when your item is ready for use, provided you listed an email address in your NYPL account. If you use the advanced request form, you will receive a notification that your item is ready if you enter an email address on the form itself.
Requested items are held for use for one week. Each time you come in to access a book, it can be held on reserve for your use for another week.
If the item you’d like to request is unavailable and has a due date, please use the request forms listed above and ask to recall the item.
If you would like to cancel a request for an item, please use the request forms listed above and ask to cancel the request.
If you can’t find the item in the library’s catalog, NYPL provides an Interlibrary Loan service (ILL) for materials held at libraries outside the NYPL system. In addition to Interlibrary Loan, METRO referral cards provide courtesy access to many academic, school, public, and special libraries throughout New York City and Westchester County. If you aren’t sure where to start or which service will be best for you, please come by our general reference desk, email a librarian or set up an appointment for a reference interview.
To access material held in the Library’s special collections, please contact each collection directly:
Schomburg Center for Research in Black Culture
Art and Artifacts Division: 212-491-2241, firstname.lastname@example.org
Research and Reference Division: 212-491-2218, email@example.com
Manuscripts, Archives and Rare Books Division: 212-491-2224, firstname.lastname@example.org
Moving Image and Recorded Sound Division: 212-491-2236, email@example.com
Photographs and Prints Division: 212-491-2057, firstname.lastname@example.org
The New York Public Library for the Performing Arts
Billy Rose Theatre Division: 212-870-1639, email@example.com
Jerome Robbins Dance Division: 212-870-1657, firstname.lastname@example.org
Music Division: 212-870-1650, email@example.com
Rodgers & Hammerstein Archives of Recorded Sound: 212-870-1663, firstname.lastname@example.org
Theatre on Film and Tape (TOFT): 212-870-1642, email@example.com
Stephen A. Schwarzman Building
Arents Collection: 212-642-0110, firstname.lastname@example.org
Berg Collection of English and American Literature: 212-930-0802, email@example.com
Manuscripts and Archives Division: 212-930-0801, firstname.lastname@example.org
Pforzheimer Collection of Shelley and His Circle: 212-930-0717, email@example.com
Photography Collection: 212-930-0837, firstname.lastname@example.org
Print Collection: 212-930-0817, email@example.com
Rare Books Division: 212-642-0110, firstname.lastname@example.org
Spencer Collection: 212-930-0817, email@example.com