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Digital Files for Editorial, Commercial, and Other Uses


Updated April 25, 2018


As of January 2, 2018, Permissions & Reproduction Services will no longer take credit card details directly. All customers will receive an invoice via Freshbooks and can pay in a secure manner. Once Permissions is notified of the payment, the customer's order will be processed. Permissions will directly issue a Reproduction Receipt for all items it does not hold rights to and a Licensing Agreement for items it does own or control copyright. Both will have item citations, credit lines, and amount paid.


Requests from advertising/marketing/trade show companies or divisions and for any promotional/advertising use are now being handled by Art Resource, Inc. for NYPL. Below is contact information:

Art Resource, Inc.; phone: 212-505-8700; email:; web site:


Our policy regarding public domain material in Digital Collections has changed. Patrons can now download select files marked “No Known U.S. Copyright” in the highest resolution the Library has to offer. No request forms. No fees. Images can now be used, reused and shared commercially and otherwise. Please note, items may be still subject to rights of privacy, rights of publicity, and other restrictions. Though not required, if you want to credit us, cite “From The New York Public Library” and link back to the item in Digital Collections. This helps us track how our collection is being used and helps justify freely releasing even more content in the future.


Contact us at or 212-930-0091 if you have any questions.

Instructions for Obtaining High Resolution TIFF Files

  • Complete and submit the PERMISSIONS ORDER FORM (online or pdf). You do not need to complete a form for each image ordered. Please submit ONE form with a listing of Image ID nos. for all images you are requesting.
  • Consult the fee schedules below.
  • Images found online in NYPL's Digital Collections have existing high resolution TIFF files available. Turnaround is within 2 business days. Please include the Image ID number. and NOT the b number or UUID number
  • For items requiring new digital photography (images not found online) turnaround is 4 weeks. For expedited service with delivery in 2 weeks there is a surcharge on top of fees posted below of $50 per image for individuals and $100 per image for all organizations.
  • Special handling surcharges of $50.00 per image are affixed on top of fees posted below for any oversized item; or any item deemed to require special camera set-ups.
  • An Invoice via Freshbooks will be issued. Prepayment is required via credit card (VISA/MC and American Express), check drawn on a U.S. bank, or money order. Bank transfers are no longer accepted nor will we fill out any vendor paperwork.
  • Partial refunds (less admin. fee of $50 per image for previously digitized and $75 for new digital photography) are given for non-use of NYPL copyright-held items licensed. Rush fees and special handling fees are non-refundable.
  • No refunds or exchanges are given for purchase of images that NYPL does not hold/manage copyright.

Rush service is not available from the Berg Collection .

Fee Schedule 1:

Images NYPL Does Not Hold/Manage Copyright

Fee Schedule below lists one-time fees per image to access high resolution TIFF files. There are no usage restrictions or limitations put on these images. If item(s) in copyright, written clearance from a rights holder is required before the Library will proceed in processing. The Library will provide a receipt with citation and credit lines. The Library will not issue or sign written "permission" or "licensing" agreements for these images. NYPL permission is not required for any re-uses or additional uses.


Existing TIFF File *

New Digital Photography
Individuals** $50 $50

Nonprofits/Museums/Government Agencies
Commercial Architect/Construction/Real Estate Firms  (Research use)

$100 $150
Commercial Magazines/Newspapers $150 $200
Commercial Publishers and All Other Commerical Organizations excluding above $250 $250

*There is a $100 surcharge on top of fees posted to re-scan images already digitized to create larger files. Turnaround is 4 weeks. Surcharge of $200 on top of fees posted for a 2 week turnaround.

**Fee is $100 per image for individual authors with a commercial publisher.

Fee Schedule 2:

Images NYPL Does Hold/Manage Copyright

NYPL holds/controls copyright for such photographers as Percy Loomis Sperr, Kay Tobin, Diana Davies, Martha Swope, Vandamm Studio, Friedman-Abeles, White Studio, Walter Silver, etc. Please scroll down to bottom of page to access link to complete list of images/collections the Library holds or manages copyright. 

Fee schedule below lists one-time licensing fees per image based on usage and includes obtaining a high resolution TIFF file. The Library will issue a written licensing agreement restricting usage to requested project and will provide citations and credit lines. Written permission and additional licensing fees will be required for any re-use.

  Licensing Fee - Existing TIFF File* Licensing Fee - New Digital Photography
(one-time use, interior, single-language, print & electronic editions)
Author Fee - Nonprofit Press    
Print run up to 500 $50 $50
Print run over 501 to 5,000 $100 $100
Publisher Fee - Nonprofit and Governement Agency    
Print run up to 1,000 $100 $100
Print run 1,001 to 5,000 $150 $150
Print run over 5,001 to 15,000 $250 $250
Print run over 15,000 $400 $400

Author/Publisher Fee - Trade and Textbook (including all auxillary editions)

Print run up to 1,000 $150 $150
Print run 1,001 to 5,000 $250 $300
Print run 5,001 to 15,000 $350 $400
Print run 15,001 to 100,000 $450 $500
Print run over 100,000 $600 $650
(one-time use, cover)
Nonprofit/government agencies/self-published - print run up to 1,000 $150 $150
Commercial - print run up to 1,000 $200 $200
Nonprofit/government agenices/self-published - print run 1,001 to 5,000 $250 $250
Commercial publisher - print run 1,001 to 5,000 $350 $400
All - print run 5,001 to 15,000 $500 $550
All - print run over 15,000 $750 $800
Nonprofit Exhibitions and Public Display:    

Museum video

Exhibition display up to 1 year

$150 $200
Exhibition display 1 to 5 years $250 $250
Exhibition display over 5 years $450 $450
Documentaries and TV Programs*:    

Free Online Streaming

$100 $100

Film Festival

$150 $200
Public TV broadcast with all media excluding theatrical $250 $300
Commercial Online Streaming $250 $300
Commercial TV broadcast and/or online streaming with all media excluding theatrical $400 $450
All media including theatrical $500 $550
TV Talk Shows/Newscasts/Feature Films*:    
Public television Talk Shows and Newscasts with all media $100 $150
Commercial television Talk Shows and Newscasts with all media $200 $250
Feature Films (non-documentary) with all media $700 $750
*For all categories "all media" excludes print materials. Please contact us for separate price quote.    
Nonprofit Journals:    
Circulation up to 1,000 $50 $50
Circulation 1,001 to 10,000 $100 $100
Circulation over 10,000 $150 $150
Cover $250 $300
Nonprofit Brochures, Programs, Playbills, Newsletters, etc.:    
Print run up to 1,000 $100 $150
Print run 1,001 to 5,000 $150 $200
Print run over 5,000 $250 $300
Cover $400 $450
Commercial Brochures, Flyers, etc.    
Print run up to 5,000 $250 $300
Print run 5,001 to 10,000 $350 $400
Print run over 10,000 $500 $550
Commercial Newspapers, Magazines, Playbills, Programs:    
Up to 1/4 page $250 $250
Half page $450 $450
Full page $600 $600
Cover $750 $750
Live Performance    
Nonprofit, up to one year $250 $250
Nonprofit, perpetuity $600 $600
Commercial, up to one year $450 $450
Commercial, perpetuity $1,000 $1,000
Online Editorial only:    
Individual/Nonprofit/Government Agency sites $50 $100
Nonprofit/Government Agency $100 $150
Commercial sites $150 $200

*There is a $100 surcharge on top of fees posted to re-scan images already digitized to create larger files. Turnaround is 4 weeks.

Rush Service Surcharges on Top of Fees Above

(Not all items are available for expedited or rush service)

Existing Digital File
Regular delivery: within 2 business days.
Rush (same day delivery if order placed before 4:00pm EST): +$25 per image

New Digital File
Regular delivery: 4 weeks
Expedited (delivery within 2 weeks): +$50 per image (for individuals only); +$100 per image (for all others)

Digital files are downloadable from NYPL's FTP/HTTP site. Customer will receive an email with username and password for download access.

List of NYPL Rights-Held or Rights-Controlled Photographers/Creators and Collections (subject to change)