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Digital Files for Editorial, Commercial, and Other Uses

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Update (January 6, 2016):

We have updated our policies and workflows regarding public domain materials—for files explicitly marked “No Known U.S. Copyright,” patrons can now download the highest resolution files the Library has from each item’s page on http://digitalcollections.nypl.org. Likewise, NYPL no longer requires patrons to fill out a request form for those materials and no longer collects any fees for access to those files. Given that these materials have no U.S. copyright restrictions associated with them, users do not need NYPL’s permission to use or reuse those materials for any type of usage, commercial or otherwise. Please note, the items may be still subject to rights of privacy, rights of publicity, and other restrictions. Though not required, if you want to credit us as the source, please use the following statement, "From The New York Public Library," and provide a link back to the item on the Digital Collections site. Doing so helps us track how our collection is used and helps justify freely releasing even more content in the future.

For all other materials, see instructions below for requesting new photography or existing files.

Contact us at permissions@nypl.org or 212-930-0091 if you have any questions.

Instructions

  • Complete and submit the PERMISSIONS ORDER FORM (online or pdf).
  • Consult the fee schedules below.
  • Images found online in NYPL's Digital Collections with Image ID nos. have existing high resolution TIF files available.
  • For items requiring new digital photography, special handling surcharges of $50.00 per image are affixed on top of fees posted below for any oversized item; any item from the Map Division and Spencer Collection; or any item deemed to require special camera set-ups.
  • Prepayment is required. Credit card (VISA/MC and American Express), check drawn on a U.S. bank, or money order are accepted. Bank transfers are no longer accepted.
  • Partial refunds (less admin. fee of $50 per image for previously digitized and $75 for new digital photography) are given for non-use of NYPL copyright-held items licensed. Rush fees and special handling fees are non-refundable.
  • No refunds are given for purchase of third party rights-controlled images.

Rush service is not available from the Berg Collection .

Fee Schedule 1:

Images NYPL Does Not Hold/Manage Copyright

Fee Schedule below lists one-time fees per image, scaled based on customer type, to access high resolution TIFF files. If item(s) in copyright, written clearance from a rights holder is required before the Library will proceed in processing. The Library will provide a receipt with citation and credit lines. The Library will not issue or sign written "permission" or "licensing" agreements for these images.

Customer

Existing TIF File 

New Digital Photography
Individuals
Nonprofit/Academic Authors
$50 $50
Commercial Authors* $100 $150
Nonprofits/Museums/Government Agencies
Commercial Architect/Construction Firms
$100 $150
Commerclal Textbook Publishers
Advertising Agencies
Merchandising/Marketing/Branding Companies
$300 $400
All Other Commercial Organizations $200 $300

*Fee charged to author only. Commercial publishers please refer to All Other Commercial Organizations or Commercial Textbook Publishers.

For any questions about use, please contact us directly.

Fee Schedule 2:

Images NYPL Does Hold/Manage Copyright

Please scroll down to bottom of page to access link to list of images/collections the Library holds or manages copyright.

Fee schedule below lists one-time licensing fees per image based on usage. Fees include obtaining a high resolution TIFF file. The Library will issue a written licensing agreement restricting usage to requested project and will provide citations and credit lines. Written permission and additional licensing fees will be required for any re-use.

Fees do not apply for use in advertising. Please email us at permissions@nypl.org for licensing fee quote.

  Martha Swope Photos - Existing and New TIF Files All Other NYPL Copyright - Held Photos - Existing and New TIF Files
Publications (excluding commercial newspapers/magazines)
(one-time use, interior, single-language, print & electronic editions)*
   
Nonprofit/government agencies/self-published with print run up to 1,500 $100 $100
Nonprofit/government agencies/self-published with print run 1,501 to 5,000 $200 $100
Nonprofit/government agencies/self-published with print run over 5,000
Commercial with print run up to 5,000
$300 $200
Commercial with print run 5,001 to 25,000 $400 $300
Commercial with print run over 25,000 $500 $400
Publications (excluding commercial newspapers/magazines)
(one-time use, cover)
   
Nonprofit/government agencies/self-published $200 $200
Commercial publisher - print run up to 15,000 $500 $500
Commercial publisher - print run over 15,000 $750 $750
Exhibitions:    
Kiosk/video production $200 $100
Exhibition up to 5 years $250 $200
Exhibition 5 years + $450 $450
Documentaries/TV Programs:    
Non-broadcast/Non-theatrical $100 $100
Film Festival
Commercial TV News Broadcast with streaming
$200 $200
Public TV broadcast with all media excluding theatrical and printed materials $250 $250
Public TV broadcast, theatrical with all media excluding printed materials $500 $400
Commercial TV broadcast with all media excluding theatrical and printed materials $400 $400
Commercial TV broadcast, theatrical with all media excluding printed materials $700 $600
Commercial Newspapers and Magazines:    
Less than half page $250 $200
Greater than half page $400 $350
Cover $750 $750

*For textbook publishers there are additional fees charged per each additional edition (i.e. instructor edition; student binder edition; etc.)

Rush Service Surcharges on Top of Fees Above

(Not all items are available for expedited or rush service)

Existing Digital File
Regular delivery: within 2 business days.
Rush (same day delivery if order placed before 4:00pm EST): +$25 per image

New Digital File
Regular delivery: 4 weeks
Expedited (delivery within 2 weeks): +$50 per image (for individuals only); +$100 per image (for all others)

Delivery
Digital files are downloadable from NYPL's FTP/HTTP site. Customer will receive an email with username and password for download access.

List of NYPL Rights-Held or Rights-Controlled Photographers/Creators and Collections (subject to change)

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